1. Overview
At Gujarat Riders Meet (GRM), your privacy and data security are of utmost importance to us.
This policy explains how Team GRM, the official organizer of the Gujarat Riders Meet, collects, manages, and safeguards participant information gathered through our website – www.gujaratridersmeet.com – and during any official GRM activity, online or offline.
By accessing our website or registering of participating for any events, you consent to the practices described in this Privacy Policy.
2. Information We Collect
We collect information from participants only when necessary to ensure smooth registration, event communication, and safety compliance.
a) Personal Information
You may be asked to provide personal details such as:
- Name, Contact Number, and Email Address
- Residential Address
- Blood Group and Emergency Contact Information
- Club or Group Affiliation (if any)
- Vehicle Registration Number
- Room Type and Accommodation Preferences
These details are collected only when voluntarily submitted by participants through our registration or communication channels.
b) Non-Personal Information
We may also record non-identifiable data such as your device type, browser name, operating system, IP address, and pages visited. This helps us understand user trends, improve website performance, and enhance participant experience.
3. Use of Information
All collected information is used strictly for purposes connected to the event and community experience.
We may use your data to:
- Process registrations, payments, and room allocations.
- Share event-related updates, schedules, or announcements.
- Maintain participant records for safety and insurance purposes.
- Communicate post-event highlights, photos, and media coverage.
- Improve website usability and participant engagement for future events.
We do not sell or misuse your personal data.
4. Data Security
Team GRM adopts secure data management practices to protect your information against unauthorized access, misuse, or alteration. All transactions are processed through secure payment gateways (such as HDFC Bank or UPI-linked accounts).
Sensitive details like bank account credentials or credit card information are never stored by GRM. Your personal data is accessed only by authorized event coordinators and technical partners responsible for processing registrations or logistics.
5. Sharing of Information
We may share limited participant data under the following circumstances:
- With official GRM vendors for accommodation, merchandise, or meal coordination.
- With security or medical partners for safety compliance and emergency support.
- With digital service providers who assist in website or email communication.
All third-party partners are contractually bound to maintain confidentiality and use the data only for authorized event purposes.
6. Cookies and Web Tracking
Our website may use cookies to enhance user experience and monitor web traffic. Cookies store small pieces of information on your device for analytics and session management.
You may disable cookies in your browser settings, but some website features may become unavailable as a result.
7. External Links
Our website and social media pages may contain links to affiliated clubs, sponsors, or community partners.
Once you leave the GRM website, we are not responsible for how external websites handle your data. We recommend reviewing their respective privacy policies.
8. Media, Photography & Consent
By attending GRM-2K26, you grant Team GRM full permission to capture and use your photographs, videos, or likeness for promotional, social media, or archival purposes related to GRM activities.
If you wish to withdraw consent for specific use of your images, you may contact us directly after the event.
9. Policy Updates
We may update this Privacy Policy periodically to reflect changes in our event procedures, digital tools, or data protection practices.
All revisions will be published on this page with the updated date. Continued participation in GRM events or use of our website signifies your acceptance of these revisions.
10. Your Rights
You may contact Team GRM to:
- Review or correct your personal data
- Request deletion of your information after event closure
- Withdraw consent for future communications
We will comply with all legitimate data-related requests within a reasonable timeframe.
11. Acceptance of Terms
By registering for Gujarat Riders Meet 2026 or using our official website, you acknowledge that you have read and agreed to this Privacy Policy.
If you do not agree, please refrain from submitting personal data or participating in GRM events.
12. Contact Us
For questions, clarifications, or privacy-related requests, please contact:
Team GRM (Gujarat Riders Meet)
📍 Gujarat, India
🌐 www.gujaratridersmeet.com
📧 gujaratridersmeet.registration@gmail.com
📞 +91 94265 78008